Free Camp Registration Software: What You Get

A small camp can take registrations, payments and waivers online without a monthly subscription. This guide lists what the free Campix plan, Solo, includes, the limits it runs within, and the fees that apply when a family pays by card.

What the free plan includes

Solo costs $0 a month for as long as you use it, and you start without a credit card. It covers the full path from sign-up to pickup:

• A public registration page for each program, with a waitlist when a program fills
• Card payments through Stripe, paid out to your own bank account
• Waivers that families sign online during registration
• Email confirmations and payment reminders
• Daily check-in and check-out, with the list of adults allowed to pick up each child
• Promo codes, add-ons such as lunch or a T-shirt, and sibling discounts
• A family portal where parents see their registrations, receipts and waivers
• Incident reports, group assignments and CSV exports of campers and registrations
• English and French, for staff and for families

The limits on the free plan

Solo is sized for one small camp or program:

• 50 registrations a month
• 3 programs
• 100 campers
• 1 location
• 2 team members

A March break camp, a single summer program with weekly sessions, or one after-school group fits inside these numbers.

What families and camps pay

A free plan is paid for by a fee on each payment, so check two fees before you choose one. On Solo, Campix takes a 2% platform fee on each online payment. Stripe charges its own card processing fee on top, and you choose whether your camp or the family covers it.

Worked example: a $250 week of camp carries a $5.00 platform fee. Registrations you mark as paid by cash or e-transfer carry no platform fee.

When a paid plan costs less than free

The platform fee drops to 1.5% on Team, which is $79 CAD a month. Compare the two with your own numbers: at about $16,000 of card payments in a month, the lower fee pays for the subscription.

Team also raises the limits to 300 registrations a month and 2 locations, and adds QR kiosk check-in, announcements to families, and revenue and unpaid-balance views. Every new account starts with a 30-day Team trial, then continues on Solo unless you upgrade. See plans and pricing.

Questions to ask any free registration tool

• What percentage does it take from each payment, and who pays the card fee?
• How many registrations, programs and staff accounts are included?
• Do payments go to your own bank account, and how soon?
• Can families sign waivers and pay in one checkout, from a phone?
• Can you export your campers and registrations at any time?
• Is check-in included, or sold separately?

For a side-by-side look at seven tools, read camp registration software compared.

Set up free registration

• Create your account and add your camp’s location
• Add a program with its dates, ages, price and capacity
• Connect Stripe so payments reach your bank account
• Add your waiver
• Share the registration link on your website and by email

Start free.